Attending the International Congress In-Person: 
Keeping You Informed

Updated October 13, 2021

Protecting the health and safety of all Congress participants remains our priority. As a science-based organization, the Academic Consortium for Integrative Medicine & Health continues to follow the guidance of the CDC, state and local health departments. We expect this guidance will continue to evolve. While the situation is fluid and constantly updating, we look forward to the opportunity to convene in-person again for the 2022 International Congress on Integrative Medicine & Health and Academic Consortium Members Meeting. To this end, we want to share available information that may help attendees make decisions about planning to attend our in-person event. 

We will keep registrants informed on all Congress-related health and safety measures and requirements for attendance as new information and guidance becomes available prior to the May 2022 event. Information about on-site health and safety measures will be published as the event nears and in accordance with federal and local guidance.


Will proof of vaccination be required to attend?

Based on the latest CDC recommendations and in line with federal guidelines, vaccination will be required to attend the 2022 International Congress and Academic Consortium Members Meeting. For those with a valid exemption from vaccination, a negative PCR COVID-19 test result will be accepted (if taken within 48 hours of arrival.) This applies to our international attendees as well. We will continue to monitor how the COVID-19 pandemic and the CDC, state and local guidance might impact this requirement and revise as necessary.

Is there a virtual or hybrid option for the International Congress or Academic Consortium’s Members Meeting?

We continue to believe that convening in-person for the International Congress and Members Meeting provides for the best opportunity to engage others and advance integrative healthcare. At this time, we are not offering a virtual or hybrid option for remote participation. We will continue to monitor how the COVID-19 pandemic might impact our ability to hold these meetings in-person and adapt if needed.

How is the meeting venue responding to the pandemic?

As a Marriott property, the Sheraton Grand at Wild Horse Pass has implemented a variety of new protocols and elevated practices, in response to the COVID-19 pandemic, including property amenities and services. Read more about what to expect at the Sheraton Grand here. In addition, we will follow all Gila River Indian Community’s government mandates as applicable to the International Congress venue.


Will I be penalized if I submit an abstract and later withdraw my submission due to the evolving COVID-19 pandemic?

We are currently accepting both abstract and session proposals for in-person presentation. We strongly encourage you to submit a session or abstract for consideration before the October 29, 2021 deadline. There is no penalty for withdrawing a submission or accepted session/abstract. Accepted abstracts will not be published if we receive the withdrawal request by March 11, 2022. 

What if I am no longer comfortable attending the International Congress or Academic Consortium’s Members Meeting in-person after I register?

Registration opens in November 2021. We want you to register with confidence. If, after registering, you no longer feel comfortable attending the meetings in-person, simply email register@conferencesolutionsinc.com with your registration cancellation request before February 4, 2022 and we will refund your full registration payment amount minus a $50 cancellation fee.

 

Cancellations received between February 4-April 18, 2022, will receive a full refund, minus a 20% administrative fee. A 50% administrative fee will be deducted from your full refund if requested between April 18-May 16, 2022. Cancellations made after May 16, 2022 or no-shows will not receive a refund. All refunds will be processed after the International Congress.