Registration Frequently Asked Questions

 

Online Registration  |  Logistics  |  Credits

 

 

Online Registration

I am having trouble getting started with the online registraiton.

Please visit the 2022 International Congress on Integrative Medicine & Health registration webpage by clicking here

 

Select the “New Registration” button. Enter your name, email address, and additional information then click “Continue” to continue your registration. Each registrant is identified by their email address; if you have already registered or someone has registered on your behalf using your email address, you will not be able to use that email address again. Please contact the Registration Coordinator for further assistance: Register@ConferenceSolutionsInc.com.

 

I cannot find my registration confirmation email. 

A registration confirmation email is sent automatically once you have completed your online registration. It serves as your official receipt and is sent to the email address you used to register (as well as the email in the “additional email address” field, if entered).

 

If you have not received your registration confirmation email, please follow these steps:

  • Wait 60 minutes after registering. Occasionally registration confirmations are slightly delayed if the system is particularly busy.
  • Check your clutter and spam folders. The subject of the email will be “Confirmation for 2022 International Congress on Integrative Medicine & Health.”
  • Email Register@ConferenceSolutionsInc.com and request that your registration confirmation be resent.

 

I have already completed my registration, but I need to modify my order. How can I do that?

If you would like to edit your order after you submitted your registration, please email Register@ConferenceSolutionsInc.com for assistance.

 

I’m not sure which Registration Category I should choose.

Consortium Institution Member: If your employer or institution is a member of the Academic Consortium for Integrative Medicine & Health, you may select this registration type. You can check membership here.

 

ISCMR Member: If you are a member of the International Society for Traditional, Complementary, & Integrative Medicine Research (ISCMR) but not a Consortium Institution member, you may select this registration type.

 

Non Member: If your employer or institution is not a member of the Academic Consortium and you are not an ISCMR member, you should select this registration type.

 

Member Student / Trainee: If you are a student, trainee, or post-doctoral fellow and your institution is a member of the Academic Consortium you may select this registration type.

 

Non Member Student / Trainee: If you are a student, trainee, or post-doctoral fellow and your employer or institution is not a member of the Academic Consortium, you may select this registration type.

 

As an individual, can I become a member of the Academic Consortium and then register with the member price?

Membership with the Academic Consortium is held at the institution or organization level. Learn more here.

 

Is there a website where I can check my membership status?

You can check your employer or institution’s membership with the Academic Consortium for Integrative Medicine & Health here.

 

If your employer or institution is not listed, but you feel it should be, contact Info@imconsortium.org.

 

What is included in the International Congress registration fee?

International Congress registration includes name badge, registration materials and entry to all International Congress sessions, exhibit/poster hall and Congress-provided meals, and submission of up to two (2) abstracts* (seperate submisison required).

 

One-Day registrations will include name badge, registration materials, entry to all International Congress sessions, exhibit/poster hall and Congress-provided meals for the individual day. It also includes submission of up to two (2) abstracts* (separate submission required).

 

*If you submitted more than two (2) abstract proposals, they can be added at the time of Congress registration for $50 each.

 

I can no longer attend the International Congress, but my colleague is available. What is the substitution policy?

Know someone else from your institution or organization who is interested in attending? Payment of a $50 administrative fee enables you to transfer your registration to another person simply by emailing Register@ConferenceSolutionsInc.com. Substitutions will be transferred at the same rate as the original registration. Substitutions can be made until the pre-registration deadline or at the onsite registration desk.

 

Is there a virtual or hybrid option for the International Congress or Academic Consortium’s Members Meeting?

We continue to believe that convening in-person for the International Congress and Members Meeting provides for the best opportunity to engage others and advance integrative healthcare. At this time, we are not offering a virtual or hybrid option for remote participation. We will continue to monitor how the COVID-19 pandemic might impact our ability to hold these meetings in-person and adapt if needed.

 

What if I am no longer comfortable attending the International Congress or Academic Consortium’s Members Meeting in person after I register? What is the cancellation policy?

We want you to register with confidence. If, after registering, you no longer feel comfortable attending the meetings in-person, simply email Register@ConferenceSolutionsInc.com with your registration cancellation request before February 4, 2022 and we will refund your full registration payment amount minus a $50 cancellation fee.

 

Cancellations received between February 4 - April 18, 2022, will receive a full refund, minus a 20% administrative fee. A 50% administrative fee will be deducted from your full refund if requested between April 18 - May 16, 2022. Cancellations made after May 16, 2022 or no-shows will not receive a refund. All refunds will be processed after the International Congress.

 

I still want to attend the International Congress, but need to cancel one of my optional agenda items. What is the cancellation for optional agenda items?

Optional agenda items, such as Pre-Congress Workshops, Members Meeting, and guest passes are fully refundable until the cancellation deadline, May 16, 2022.

 

Do I have to pre-enroll for sessions?

Pre-registration is only required for the Members Meeting (Academic Consortium members only) and Pre-Congress Workshops.

 

I just want to attend the Pre-Congress Workshops – is that possible?

Pre-Congress Workshops are only available for attendees of the International Congress.

 

Can I just attend one day of the International Congress?

Yes, One-Day International Congress registrations are available.

 

What is the Members Meeting?

The Members Meeting is the annual meeting of the Academic Consortium for Integrative Medicine & Health. The meeting is open to faculty, staff, and students of Academic Consortium member institutions and health centers. The 2022 Members Meeting is held on May 21 - 22 at the Sheraton Grand at Wild Horse Pass, in conjunction with the International Congress on Integrative Medicine and Health biennially.

 

This meeting provides the Academic Consortium’s members the opportunity to network, connect with peers and mentors, exchange information, learn about and be involved in Consortium initiatives, and engage new members. Novel workshops and panels occur on topics such as leadership, philanthropy, integrative business models, interprofessional case discussions, and storytelling.

 

Who can attend the Members Meeting?

All faculty, staff, and students of institutional members are eligible to be attend the Annual Members Meeting. Individual members from all medical specialties and health care disciplines are encouraged to attend.

 

I’ve heard there is a special registration discount available if you book at the
Sheraton Grand at Wild Horse Pass; how do I get the discount?

Receive $50 off your International Congress registration** by reserving your hotel room through the Congress block at the Sheraton Grand at Wild Horse Pass. You must complete your Sheraton Grand at Wild Horse Pass reservation BEFORE you begin the Congress registration process. You must provide your Sheraton Grand confirmation number when you register. The discount is not available for reservations made at any other hotels or outside the International Congress room block. Visit the Resort & Car Rental page for accommodations information.

 

**Discounts will be reversed if the reservation is cancelled or cannot be verified. No discounts will be applied after registration is completed. Discounts are only available as long as rooms at the Sheraton Grand at Wild Horse Pass are available.

 

Which workshops are considered Pre-Congress Workshops and require a fee?

Click here to view the Pre-Congress Workshops, which will be offered on Monday, May 23. Sessions will be scheduled for half day (3 hour) workshops. These workshops are not included in any congress registration categories and require payment of an additional fee. CME credits are available for these workshops and can be purchased at the time of registration. 

 

I selected "check" as my payment option, but now I want to pay with a credit card. 

Please visit the registration site and select “Modify Registration.” Enter your email address and reference number (found in your registration confirmation email). You will be directed to the payment page where you can select “credit card” and enter your payment details

 

I have some dietary restrictions/special needs. How do I inform the conference planners?

You will be able to enter dietary restrictions or special needs information during the registration process. Please note that due to vendor limitations, some requests may be combined (i.e. receiving a meal that is dairy-free, gluten-free, and vegetarian) or not accommodated.

 

Can I register onsite?

If the International Congress has not sold out, you will be able to register onsite at the registration desk.

 

What are the registration desk hours?

Members Meeting Registration & Information Desk Hours

          Saturday, May 21: 16:30 - 18:30

          Sunday, May 22: 07:30 - 13:00

 

International Congress Registration & Information Desk Hours

          Monday, May 23: 08:00 – 20:00

          Tuesday, May 24: 07:30 – 19:00

          Wednesday, May 25: 07:30 – 18:30

          Thursday, May 26: 07:30 – 17:30

 

Registration & Information Desk hours are subject to change

 


Logistics

Will proof of vaccination be required to attend?

Based on the latest CDC recommendations and in line with federal guidelines, vaccination will be required to attend the 2022 International Congress and Academic Consortium Members Meeting. For those with a valid exemption from vaccination, a negative PCR COVID-19 test result will be accepted (if taken within 48 hours of arrival.) This applies to our international attendees as well. We will continue to monitor how the COVID-19 pandemic and the CDC, state and local guidance might impact this requirement and revise as necessary.

 

I would like to reserve a hotel room in Phoenix. Which hotel should I contact?

Discounted accommodations rates are available for Members Meeting and International Congress attendees at the Sheraton Grand at Wild Horse Pass until April 25, 2022 or until the group block is sold out, whichever occurs first. Visit the Resort & Car Rental page for accommodations information, including special registration discounts and benefits for reserving at the Sheraton Grand at Wild Horse Pass.

 

If the Sheraton Grand at Wild Horse Pass becomes sold-out, what do I do?

A list of area hotels will be posted to the Resort & Car Rental page if the room block sells out. Individual reservations are typically canceled with the hotel in the weeks leading up to the International Congress. We cannot guarantee availability or rates at that time. In the meantime, we encourage attendees without a room at the Sheraton Grand to book a room at a nearby hotel to ensure accommodations.

 

What accessibility accommodations will be made?

It is the position of Academic Consortium for Integrative Medicine & Health to hold meetings, conferences and professional gatherings where physical and communication barriers do not exclude people with disabilities from attending and participating. The Academic Consortium is committed to making the International Congress accessible to the widest range of people possible and encourages attendees, presenters and exhibitors to consider the needs of others when planning their presentations, communications and interactions.

 

How is the meeting venue responding to the pandemic?

As a Marriott property, the Sheraton Grand at Wild Horse Pass has implemented a variety of new protocols and elevated practices, in response to the COVID-19 pandemic, including property amenities and services. Read more about what to expect at the Sheraton Grand here. In addition, we will follow all Gila River Indian Community’s government mandates as they relate to the International Congress venue.

 

Can I bring a guest to any of the meal functions?

You may purchase a guest pass for the Welcome Reception only, or for all Congress Receptions (the Monday, May 23, Welcome Reception and the Tuesday, May 24 -Wednesday, May 25, Poster Receptions) during the registration process.

 

What child or senior care services are available?

The Sheraton Grand can provide local child and senior care referrals for those traveling with multi-generational companions. Phoenix-area resources can also be found at www.care.com. 

 

What should I wear?

Smart business casual attire is recommended. Be sure to wear layers, as the meeting spaces may run hot or cool compared to your comfort level – layers are key! Appropriate athletic wear is encouraged for the wellness activities.

 

Will I be penalized if I submit an abstract and later withdraw my submission due to the evolving COVID-19 pandemic?

There is no penalty for withdrawing a submission or accepted session/abstract. Accepted abstracts will not be published if we receive the withdrawal request by March 11, 2022.

 

My organization is interested in supporting the Congress. Are there sponsorship or exhibit opportunities that help showcase our products or services?

There are sponsorship opportunities for both non-commercial and commercial entities, as well as exhibit and other marketing possibilities. View details of the support program and apply to participate on the Support page.

 


CME/CE Credits

Can I obtain a Certificate of Attendance?

A Certificate of Attendance will be available on the website after the International Congress. Attendees will receive a passcode to access the website and download the Certificate.

 

Are there any CME or professional licensure credits available for the International Congress or Members Meeting?

There are CME credits available for purchase at the time of registration for $100. CME credits for the Pre-Congress Workshops are also available for $35.

 

Accreditation Statement

In support of improving patient care, this activity has been planned and implemented by Amedco LLC and Academic Consortium for Integrative Medicine and Health. Amedco LLC is jointly accredited by the Accreditation Council for Continuing Medical Education (ACCME), the Accreditation Council for Pharmacy Education (ACPE), and the American Nurses Credentialing Center (ANCC), to provide continuing education for the healthcare team.

 

Nurses (ANCC)

Amedco LLC designates this activity for a maximum of 26.25 ANCC contact hours.

 

Physicians (ACCME)

Amedco LLC designates this live activity for a maximum of 26.25 AMA PRA Category 1 CreditsTM. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

 

Psychologists (APA)

Amedco LLC designates this activity for a maximum of 26.25 Psychologist contact hours.

 

For more information on CME credits, including the number and type of credits available at the Congress, please visit the CME page.