Volunteer Information
Thank you so much for your interest in volunteering for the 2024 International Congress on Integrative Medicine & Health! Volunteers are a critical part of ensuring that this event is a success and we are grateful for your time and support. The 2024 International Congress volunteer opportunities are intended for student/trainees only.
Volunteer opportunities are limited and all spots will be claimed. It is essential that students/trainees register as a volunteer only if they are confident that they will attend the 2024 International Congress and fulfill their volunteer responsibilities. Last minute cancellations present significant challenges for the operations of the Congress and take a registration spot away from other student/trainee(s).
OVERVIEW
The volunteer program is an essential part of the 2024 International Congress on Integrative Medicine & Health. Volunteers who donate their time provide invaluable assistance to the onsite coordination and seamless execution of the Members Meeting and International Congress. With an estimated 150 shifts from April 9-13, 2024 to choose from, we’re confident that you can get involved in the areas that interest you. Volunteers can sign up in a variety of tasks ranging from helping at the Registration & Information Desk to session support.
Conference Solutions is the official meeting planner for the 2024 International Congress, will coordinate the onsite volunteer program, and will provide the necessary training for volunteers to fulfill their tasks.
BENEFITS
Volunteers working six (6) hours or more over the course of the 2024 International Congress will receive complimentary registration (excluding Members Meeting, Post-Congress Workshops, CME or other items that require separate paid registration), unless a complimentary registration has already been extended. Volunteers will also be provided an International Congress shirt to wear while working and to keep after the event.
Volunteer shifts/hours will be calculated on a cumulative basis and volunteers must commit for volunteer shifts by Friday, February 16, 2024 to be counted toward complimentary registration minimum. Cancelations of shifts that reduce cumulative total to below the six (6) hours may result in a reversal of complimentary registration and payment will be required.
VOLUNTEER AREAS
Registration & Information Desk
Assist at the Registration and Information Desk. Tasks may include:
- Check in Members Meeting, International Congress, and/or Post-Congress Workshop attendees
- Provide attendees with appropriate registration materials and giveaways, if any
- Answer questions regarding the event and provide directional support
CME/CE Check In Support
Assist Conference Solutions staff at the CME/CE Desk. Tasks may include:
- Support attendees with required check ins
- Answer general process questions around CME/CE credits
Plenary Session Support
Assist Conference Solutions staff prior to and during plenary sessions. Tasks may include:
- Monitor doors prior to sessions
- Assist with material drops
- Help staff with adjustments to meeting room sets or audiovisual equipment
- Record the number of session attendees
Session Room Support
Assist Conference Solutions staff and Session Chairs prior to and during sessions. Tasks may include:
- Assist staff with room set and/or audiovisual equipment, as needed
- Assist with presenter and session chair check-in and schedule adherence
- Record the number of attendees
Poster Setup/Removal
Assist with poster session setup or removal. Tasks may include:
- Place poster numbers/exhibit signs on boards/tables according to diagram
- Set up materials for delegates to hang posters
- Assist poster presenters and exhibitors during set-up and/or tear-down
Abstract Presenter Presentation Assistance
Assist with oral abstract session speakers check in. Tasks may include:
- Answer questions regarding oral abstract presentations and provide directional support
-
Communicate updates with staff
Assist at ACIMH Staff Table
Support Academic Consortium Staff. Tasks may include:
- Selling branded merchandise
- Troubleshooting Consortium Connect login issues
- Collecting feedback
Note: Volunteers are expected to remain in their shift for the full duration of the assigned times. Please account for this when selecting your specific shifts.
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